Place Card Maker
Create place cards and table name cards from Excel, CSV, or Google Sheets. Preview the finished cards before printing. Try a watermarked PDF for free; clean PDF exports use credits.
Import Excel, CSV or Sheets
Bring in guest names, table numbers, meal choices, seats, or notes from the list you already have.
Customize the template
Choose a design and adjust fonts, colors, spacing, card size, and optional guest details.
Export print-ready PDF
Preview the full sheet and download a PDF for A4, US Letter, Avery, 6-per-sheet, or custom paper.
How to Turn a Spreadsheet into a Place Card PDF
Prepare one clean guest list, choose a design, preview the merged cards, and export a PDF that is ready for a home printer or cardstock.
Import your guest list
Start with the spreadsheet you already have. The editor can work with names alone, or with extra fields such as table number, meal choice, and notes.
Choose an Excel or CSV file from your device, or connect Google Sheets if that is part of your workflow.
Each guest stays tied to the row data, so the card content remains consistent during editing.
Bring in your list first so the design is built around real guest data instead of placeholder text.
Choose a layout that already fits your event
Instead of designing from a blank canvas, start from a template close to your use case, then adjust typography, spacing, and card size.
This is usually the fastest path for weddings, dinners, corporate seating, and classroom cards.
You only need one good base design before generating the full batch.
Templates shorten the time to first result and reduce layout mistakes for new users.
Map fields and preview the real output
Once the design is in place, preview the merged result with actual names and event data. This is where you catch overflow, awkward line breaks, or missing fields.
Confirm that long names still fit, table numbers look right, and optional fields like meal or seat appear correctly.
Adjust once at the template level instead of fixing cards one by one.
Previewing the merged result early is the fastest way to avoid printing errors.
Generate the PDF and print the full batch
After the layout looks right, export the full set as a print-ready PDF. If the seating plan changes, you can update the data and generate the set again.
Use the same design for the full guest list instead of rebuilding anything manually.
This is especially useful when final seating changes happen close to the event date.
The final export step should feel like a batch operation, not another round of manual layout work.
Ready to turn your guest list into finished place cards?
Go back to the place card maker, import the sheet you already have, and build the first draft with real data instead of placeholder names.
Start with Names. Add Other Details Only If Needed.
Use one guest per row. Name is the only field you need; Table, Meal, Seat, and Note are optional.
Name | Table | Meal | Seat | Note
Keep these five values in separate columns. That structure works in Excel, CSV, and Google Sheets and lets one shared design generate the full PDF.
| Guest Name | Table | Meal | Seat | Note |
|---|---|---|---|---|
| Emma Johnson | Table 3 | Vegetarian | A1 | Bride's family |
| Liam Carter | Table 3 | Fish | A2 | Speaker |
| Olivia Smith | Table 6 | Kids Meal | B4 | — |
One guest per row
Keep each guest on a separate row so the editor can generate one card per person without guessing.
Guest name is the only true requirement
Start with a clean name column. Add table, meal, seat, or notes only if you want them in the design.
Meal is optional but useful
A Meal column helps when you need cards to double as catering or dietary reminders.
Avoid merged cells
Simple rectangular data imports cleanly. Merged cells and multi-name rows usually create confusion.
What this looks like inside the editor
You can import from file, add guests manually, and keep optional fields like meals in the same guest list.
Import from spreadsheet
Bring in Excel, CSV, or Google Sheets instead of typing every guest manually.
Keep optional fields together
Fields like table number, meal, and notes stay attached to each guest and can be mapped into the card.
Edit rows without leaving the page
You can fix names, change seats, or update table assignments before generating the final batch.
Place Card Maker FAQ
Common questions from first-time users before they print their first batch.
Still have questions?
If you couldn't find the answer you're looking for, please feel free to ask us!