Is this wedding seating chart template free?

Yes. The Excel workbook and CSV samples download with no signup. Building a chart and downloading a Find Your Seat poster in the seating chart maker are also free. Place cards, escort cards, and table numbers use the existing print pack.

Does it work in Google Sheets?

Yes. In Google Sheets use File → Import → Upload and select the .xlsx, then Replace spreadsheet. Or open the guests CSV and copy columns into a new Sheet.

What is the difference between this page and the seating chart maker?

This page is the template asset: downloadable spreadsheet, meal totals, and layout starters. The wedding seating chart maker is the interactive tool for drag-and-drop seating, keep-apart rules, CSV export, and the free Find Your Seat poster.

Is a seating chart the same as a UK wedding table plan?

Same planning job — who sits at which table. US wording is usually seating chart; UK wording is often table plan. Use this template for the list, then print an entrance chart (A–Z or by table) sized for your easel.

Do I need a floor-plan canvas?

Most couples only need guest-to-table assignment. This template and the maker stay at table level on purpose. Use a venue CAD or floor-plan app if your coordinator needs an exact ballroom diagram.

How do Meal Totals work?

On the Meal Totals sheet, each meal label counts matching cells in the Guests Meal column. Add extra rows for meal codes your caterer uses (vegan, gluten-free, etc.).

Can I import the template into the online maker?

Yes. Download the guests CSV (or export Guests from Excel as CSV) and use Import in the seating chart maker. Optional Table, Meal, and Group columns pre-fill when present.

Round tables or long tables — which starter should I use?

Choose round (8×10) for a classic reception, long (3×16) for banquet / family-style rows, or head + rounds when the wedding party sits at a dedicated head table.

Wedding Seating Chart Template

Free spreadsheet template for guest-to-table assignment — with table capacity, meal totals for your caterer, and one-click starters for round, long, and head tables. Not a venue CAD app.

Download Excel template Open seating chart maker

Template page = Sheets/Excel asset. Maker = drag-and-drop seating, Find Your Seat poster, escort and place cards.

Wedding seating chart template spreadsheet with guest names and table columns

Excel & CSV wedding seating chart templates

No email gate. Download the workbook for planning in Excel or Google Sheets, or grab a guests-only CSV to import straight into the seating chart maker.

Excel workbook (.xlsx)Guests CSV (maker import)Round tables sample CSV Long tables sample CSV

Guests sheet

One row per guest: Name, Table, Seat, Meal, Group, and Keep Apart notes.

Tables sheet

Shape and capacity for round, long/banquet, and head tables — Seated and Open Seats calculate from Guests.

Meal Totals sheet

Running counts of each meal choice for your caterer or venue coordinator.

Google Sheets import

File → Import → Upload the .xlsx, then Replace spreadsheet. Formulas carry over.

Round, long-table & head-table starters

Skip building tables from scratch. Open the free seating chart maker with a ready layout, then paste or import your guest list.

Round tables (8 × 10)

Classic reception: eight round tables seating ten — the most common wedding seating chart template layout.

Long / banquet tables (3 × 16)

Three long tables of sixteen — useful for family-style seating and “16 seats, 8 per side” layouts.

Head table + rounds

Head Table (8) plus seven round tables of ten — wedding party up front, guests on rounds.

Find Your Seat poster

After tables are assigned, download a free by-table or A–Z entrance PDF.

Template → printables

How to use this wedding seating chart template

Plan in Sheets or Excel, seat online if you want drag-and-drop, then print the stationery guests actually see.

Download sheetAssign tablesPrint poster + cards

Download the workbook

Use the .xlsx in Excel, or import it into Google Sheets. Keep one guest per row.

Fill Table and Meal columns

Match table names to the Tables sheet. Meal Totals updates for catering. Note Keep Apart pairs you must not seat together.

Open the maker, then print

Import the guests CSV or paste names into the seating chart maker. Download a free Find Your Seat poster, then escort cards, place cards, and table numbers from the same list.

US vs UK wording

Seating chart vs table plan vs escort cards

US searches say wedding seating chart template. UK searches often say wedding table plan template. Same job: who sits at which table — then an entrance list or escort cards, and place cards only if you assign seats.

Seating chartTable planRound tablesLong tables

What this template page covers

A fillable spreadsheet asset and layout starters — not a ballroom floor-plan CAD tool.

Guest-to-table spreadsheet

Excel / Sheets columns for Name, Table, Seat, Meal, Group, and Keep Apart.

Round and long-table layouts

Starters for 8×10 rounds, 3×16 banquet tables, or head table plus rounds.

UK table plan print sizes

After seating, export a Find Your Seat poster (Tabloid / A3) for an easel — common UK table-plan display sizes are A1/A2 at a print shop.

Need interactive drag-and-drop with keep-apart rules? Use the seating chart maker — this page is the template entry point.

Open seating chart maker

Wedding day tools suite

After the template is filled

Same guest list feeds every printable.

Entrance

Find Your Seat poster

Free by-table or A–Z PDF for the reception door.

Entrance

Wedding escort cards

Guest name plus table number at the door.

Table

Place cards

Name (and meal) at each assigned seat.

Table

Table numbers

Printable 1–N signs that match the chart.

Round vs rectangular (long) table planning

Use the same Guests sheet for every shape. Change capacity and Shape on the Tables tab — or open a starter in the maker.

Round table seating chart template

Usually table number + guest grouping. Seat letters are optional unless you print place cards per chair.

Rectangular / long table template

Seat or side markers help when guests sit 8 per side. Label tables “Long Table 1” and set capacity to 16.

Head table

Put the wedding party on “Head Table” with a smaller capacity, then fill guest rounds around it.

Meal + Keep Apart

Meal feeds catering totals and place cards. Keep Apart is a planning note — recreate as rules in the maker for auto-seat.