Is the Find Your Seat poster free?

Yes. Building the seating chart and downloading the Find Your Seat poster PDF are free. Escort cards, place cards, and table numbers use the existing guest-list print pack.

What is a Find Your Seat sign?

It is the large seating chart displayed at the reception entrance. Guests look up their name, see their table, then pick up an escort card or walk to the table. Place cards sit at each seat.

By table or alphabetical — which layout should I use?

By-table groups guests under each table number and matches how many venues think. A–Z with table numbers is faster for large guest lists when people only know their own name.

Do I still need escort cards if I print a poster?

Many couples use both: the poster for the overview, escort cards to carry to the table. Seat the chart once, then generate both from the same list.

What paper size works for a wedding seating chart sign?

Tabloid or A3 reads better on an easel. Letter or A4 works for smaller gatherings or foam-board prints. Export the PDF at the size your print shop requests.

Can I import from Excel or Google Sheets?

Yes. Import CSV with a Name column. Optional Table, Meal, and Group columns pre-fill assignments when you already started in a spreadsheet.

Where is the full seating chart planner?

This page uses the same free wedding seating chart maker focused on the poster. You can also open the dedicated wedding seating chart maker for the same editor.

Cartel Find Your Seat gratis | Señalización de mesas PDF

Wedding entrance sign

Free wedding seating sign maker

Import names, assign tables, choose by-table or A–Z layout, and export a print-ready poster.

Poster PDF free

Find Your Seat

Import guests

Use the RSVP spreadsheet or paste names.

Seat the reception

Assign tables so every guest appears on the sign.

Export the poster

Open Find Your Seat poster and download the free PDF.

Open the seating chart

A seating sign guests can read at the door

Escort cards and place cards still matter at the table. The Find Your Seat poster is the large entrance chart that tells every guest which table to find first.

Free poster PDF

Download Letter, Tabloid, A4, or A3 seating signs without buying a guest-list print pack.

By table or A–Z

List guests under each table, or alphabetically with table numbers for faster lookups.

Same list for cards

When the sign is locked, print matching escort cards, place cards, and table numbers from this seating chart.

How to lay out a Find Your Seat poster

These choices only affect the entrance sign PDF — not escort cards or place cards.

By-table layout

Lists Table 1, Table 2, and so on with guest names underneath. Best when guests think in table numbers.

A–Z by last name

Alphabetical guest list with a table number beside each name. Faster for 150+ guests scanning for themselves.

Tabloid or A3 for easels

Taller paper reads better on a foam board or easel at the reception entrance.

Headline and date line

Default headline is Find Your Seat. Add couple names and the wedding date in the subtitle field.

Preview before you print

Open poster preview in the editor so long names and table counts fit before you download.

Print pack not required

Poster export is free. Place cards and escort cards still use the guest-list print pack on their own pages.

Poster workflow

How to make a Find Your Seat wedding sign

Seat the reception first, then export the entrance poster so the printed list matches the coordinator spreadsheet.

Seat every guestChoose poster layoutPrint at home or shop

Finish table assignments

Unassigned names will not appear on the Find Your Seat poster. Seat leftover guests or leave a holding table only if you intend to list them.

Open Find Your Seat poster

Choose theme, title, by-table or A–Z layout, and paper size. Preview before download.

Print matching stationery next

Use the same seated list for escort cards at the entrance and place cards at each seat.

Two pages, two jobs

Find Your Seat poster vs wedding seating chart maker

Built for the entrance Find Your Seat PDF from your guest list, with its own saved chart. The wedding seating chart maker is the full reception planner — keep-apart rules, CSV export, and a path to escort cards and place cards.

Entrance posterFull table plannerSeparate savesShared seating tools

Stay on this page when

You need the public seating sign — not the whole stationery workflow.

You need the entrance board PDF

Find Your Seat, wedding seating sign, or table plan poster for the reception door.

Poster layout is the hard part

By-table vs A–Z, theme, paper size, and headline wording — not auto-seat rules.

You want a poster-only editor

Simpler sidebar without keep-apart rules. Link to the full planner when you need them.

Need keep-apart rules, a CSV for your venue, or escort cards next? Use the wedding seating chart maker — it keeps a separate saved chart so poster experiments stay separate.

Wedding seating chart maker Back to poster editor

After the poster is printed

Optional stationery from the same seated guest list — usually planned on the full wedding page.

Entrance

Wedding escort cards

Small cards guests carry to find their table.

Table

Wedding place cards

Name and meal at each assigned seat.

Planning

Wedding seating chart maker

Full planner with rules, CSV, and printable cards.

Find Your Seat poster FAQ

Wedding seating signs, table plans, and free poster downloads.

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