How to Make Place Cards for a Wedding or Dinner Party

Watch a step-by-step video guide on how to use the free Place Card Maker. Import your guest list, customize a template, set print layout, and print in minutes — no design skills needed.

New to the Place Card Maker? This video walkthrough covers everything from importing your guest list to printing the finished cards.

📹 Video Tutorial

What You'll Need

A list of guest names (spreadsheet, CSV, or type manually)
A printer and cardstock paper (80–100 lb recommended)
About 5–10 minutes

Step 1: Open the Place Card Maker

place card editor workspace

Go to Place Card Maker. No account or sign-up required.

You'll see a live canvas on the right and a sidebar on the left with tabs for Data, Templates, Elements, Design, and Settings.

Step 2: Import Your Guest List

Option A — Type manually: Click the Data tab → Add Row → type each guest's name (and optional table number or meal choice).

import guest list from google sheets or excel

Option B — Import from a spreadsheet (fastest for 10+ guests):

Prepare your file with columns: Name, Table Number (optional), Meal Choice (optional)
Click Import in the Data tab
Upload your .csv or .xlsx file and map the columns
All names load instantly into the editor

import guest list from google sheets or excel plan b

Step 3: Choose a Template

Click the Templates tab in the sidebar and browse by style:

Category	Best for
Wedding	Floral, elegant, classic designs
Birthday	Colorful and festive
Elegant	Gold, formal, luxury styles
Minimal	Clean and modern

Click any template to apply it instantly to all cards.

choose place card template

Step 4: Customize Design

Switch between the Elements and Design tabs to:

Change fonts, size, and color
Adjust background color or upload a background image
Resize card dimensions (default: 88.9 × 50.8 mm / 3.5 × 2")
Add meal choice icons — open the meal picker and assign an icon per dietary preference

For tent-fold cards, set the card height to 101.6 mm (4") and fold along the center line after printing.

customize place cards design

Step 5: Configure Print Settings

Click the Settings tab and choose:

Paper size — A4, Letter, or custom
Cards per sheet — e.g. 6 per sheet (3×2) or 10 per sheet (5×2)
Margins and spacing — adjust if your printer clips the edges

Common preset: Avery 5388 tent cards = 6 per sheet on A4/Letter.

Configure printable place cards settings

Step 6: Print or Export

Click Print / Export PDF in the top toolbar
In your print dialog, set scale to 100% (Actual Size) — never "fit to page"
Load cardstock into your printer and print

Your place cards are ready to cut and fold. ✂️

print place cards with cutline

Troubleshooting

Problem	Fix
Cards cut off at edges	Print at 100%, not "fit to page"
Names not showing on cards	Check Data tab — rows must have a name entry
Wrong card size	Adjust width/height in Design tab
Tent card won't fold cleanly	Score the fold line with a bone folder before folding
Too much spacing between cards	Reduce margin in Settings tab

How to Make Place Cards for a Wedding or Dinner Party — Video Tutorial