How to Print Event Name Badges and Place Cards from Spreadsheet - Free Template

Whether you're organizing a wedding reception, corporate dinner, or conference, you need people to know where to sit and who's who. This guide covers both place cards (table seating) and name badges (identification badges).

Place Cards vs. Name Badges

For weddings, dinner parties, and events with assigned seating → use the Place Card Designer.

For conferences and meetups with name badges → continue below.

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Name Badges from a Spreadsheet

1. Prepare Your Attendee Data

• First Name
• Last Name
• Company
• Role (Speaker, Attendee, VIP)

2. Template

Standard Insert sizes: 3" x 4" or 2.25" x 3.5".

• Check Avery 5390 or 5392.

3. Design Tips

• Readability is King: The First Name should be legible from 6 feet away. Use a font size of 24pt-30pt.
• Role Coding:
  • Use a shape (rectangle) at the bottom with a background color.
  • You can manually sort your Excel file by Role to print "VIPs" in one batch on red paper, and "Attendees" on white, or create separate designs.
• Conversation Starters: Add a field like Industry or Interests to spark chat.

Image Placeholder: [Example of a conference badge design]