Import Spreadsheet Data into PlaceCard.us — Google Sheets, Excel & CSV

PlaceCard.us is built around one practical workflow: start with structured spreadsheet data, then turn it into printable place cards or escort cards. This section covers the supported data sources and the minimum structure needed for a clean import.

Supported Formats

Microsoft Excel (.xlsx, .xls)

Best when your seating plan is already finalized in a workbook. If the file has multiple tabs, you will be able to choose the sheet you want to import.

CSV (Comma Separated Values)

A universal text format that works well when your guest list came from another tool. Ensure your CSV is UTF-8 encoded if it contains special characters.

Google Sheets

Best when table assignments are still moving. A live Google Sheets connection lets you update the source sheet and refresh the design without exporting a new file each time.

Data Best Practices

1. Header Row

Make sure the first row of your file contains meaningful headers.

• Good: Guest Name, Table, Seat, Meal
• Bad: Column A, Data 1, Untitled

These headers become the field names you use in your design (for example {{Guest Name}}).

2. Clean Data

• Remove empty rows before upload to avoid generating blank cards.
• Keep table names and meal values consistent for the cleanest output.

3. Optional Fields

Most place card workflows only need a few columns. Start with Guest Name, then add Table, Seat, or Meal only if those details should print on the final card.

Privacy & Security

Your data is processed securely. We do not store your spreadsheet data permanently unless you explicitly save a project to your account. You keep control of the source spreadsheet and the final output.